Seminar & Conference Management

We run seminars and conferences in Japanese and English, from concept to the day itself — as your event-management and secretariat partner, taking on everything from speaker coordination to audience building and live program management. For overseas companies planning events for the Japanese market, we act as your partner on the ground in Japan.

What we handle

• Program and speaker materials — We shape the program around your event's goals and prepare speaker profiles and session materials.
• Speaker coordination — Speaking-request and consent letters, collecting profiles and photos — the secretariat work around your speakers, handled.
• Invitations — Designed to match your event, produced in both Japanese and English.
• Registration management — From accepting registrations to maintaining the attendee list; our track record includes managing registrations in the hundreds.
• Email campaigns — Announcement and reminder emails, plus bounce analysis and resends.
• Day-of materials — Printed agendas, MC scripts, and the other documents the day requires.
• Hybrid-ready live operations — Combined venue-and-online delivery, with EMECH managing the live program.

Our track record includes Japan–India business seminars — venue-based and hybrid, in multiple languages, with the setup scaled to each event's size and format.

Common questions

We're an overseas company. Can you run our seminar in Japan? — Yes. For events aimed at the Japanese market we act as your partner on the ground: speaker coordination, audience building, and live operations included. You don't need a Japanese-speaking team of your own.

Do you support hybrid (venue plus online) events? — Yes. We plan and manage events delivered simultaneously at a venue and online.

More answers on the FAQ page.